Email

Adding a shared calendar using Outlook Web Access (OWA)

admin — Thu, 05 May 2016 18:27:48 +0000

Adding a shared calendar using Outlook Web Access (OWA)

To open or add a calendar to your Office 365 account, you can use the following procedure.

Login to https://mail.gatech.edu using your GT credentials. Then, select the grid at the top left and select Calendar.

Near the top of the screen, click Add calendar -> From directory.

Search for the user or calendar name and click Open. This will add the calendar to your account. In the following picture, the search term used and calendar added was "TSRB222".

admin Thu, 05/05/2016 - 14:27

Filtering Gmail to Find Office 365 Store and Forward Messages

admin — Thu, 10 Mar 2016 20:00:27 +0000

Filtering Gmail to Find Office 365 Store and Forward Messages

WARNING: The TSO Help Desk does not support Gmail. If you decide to use Gmail as a Store and Forward destination, you do so at your own risk. The information in this HowTo has been provided for your benefit, and is unsupported.

If you use the Store and Forward option with Gmail as a destination, you may be interested in identifying which messages have arrived via that functionality. Unfortunately, there is no simple method to filter for these messages. However, it is possible to tag these messages with a Gmail Label of your choice using Google's scripting functionality.

Go to https://www.google.com/script/start/ and click "Start Scripting".
Grab the code from http://b.gatech.edu/1MqarVj and replace the starter code. Edit the label name and email address at the top (O365LABEL and LOOPADDR, respectively). Then save the file and name the project.
Optionally, test the script using the Run menu (or triangle button). If you have any new Office 365 mail forwards in the last hour, the new label should be applied.
To make the script run every hour, choose “Current Project’s Triggers” from the Resource menu.
Click the "No triggers set up. Click here to add one now." link to create a new trigger.
The default is an hourly trigger. If that will be sufficient, select "Save". Otherwise, change the trigger to your satisfaction and select "Save".

Now that Labels are being applied on a scripted basis, it should be a simple matter to process them using Gmail's built-in filtering functionality (which is beyond the scope of this HowTo).

admin Thu, 03/10/2016 - 15:00

How to Remotely Wipe Your Mobile Device with Office 365

admin — Wed, 25 Mar 2015 14:43:10 +0000

How to Remotely Wipe Your Mobile Device with Office 365

If you have your Office 365 email account configured on your mobile device, it is possible to remotely wipe your device from within Office 365. This is useful if your phone goes missing or is stolen and you want to be sure that any sensitive data stored on it will not be compromised.

CAUTION! This procedure will clear all data on the mobile phone, including installed applications, photos, and personal information.

Log in to your Office 365 account at my.gatech.edu using your GT credentials.
Click on the gear icon on the top right of your screen and select Options.

On the menu on the left side of your screen, under General, select Mobile Devices.

You should see any devices that are currently connected to your Office 365 email listed on the screen. Select the device you want to wipe and click on the Wipe Device icon.

A window will pop up asking if you are sure that you want to wipe your device. Select Yes to confirm the wipe.

The next time your phone attempts to connect to your Office 365 account, all data on the phone will be wiped.

admin Wed, 03/25/2015 - 10:43

Configure Delegates in Office 365

admin — Fri, 20 Feb 2015 17:47:19 +0000

Configure Delegates in Office 365

1. Log in to your Office 365 account at my.gatech.edu.

2. Under your folders heading in Outlook, click on More for a better view of your inbox folders.

3. Right click on the inbox folder you would like to share. If you would like to share all folders in your inbox, right click on your name.

4. Select Permissions. You will now see a list of anyone who has permissions to this folder and what rights they have.

5. To give someone access to the folder, click the + button at the top of the window. You will be given a field to type their name in.

6. After selecting a person to add, you will be able to choose what permissions they have to your inbox using predefined permissions settings in the drop-down menu or by configuring custom settings.

7. Once you've set these permissions the person whom you are sharing the inbox folder with will need to log into their Office 365 account, right click on their name and select "Add Shared Folder". They will then enter your name and click "Add".

You have now successfully shared your inbox folder!

admin Fri, 02/20/2015 - 12:47

Add Google Gmail Calendar to Office 365

admin — Fri, 13 Feb 2015 16:43:15 +0000

Add Google Gmail Calendar to Office 365

You can click on the link below to learn how to find your Google calendar address.
https://support.google.com/calendar/answer/37103
Then, please follow the steps below to add this calendar.
1. Log in to the portal of Office 365 through http://mail.gatech.edu with your account.
2. Click Calendar.
3. Right click on My Calendars and click open calendar.
4. Past the Google calendar address you just get into the box of Internet calendar and click open.

admin Fri, 02/13/2015 - 11:43

Exporting your mailbox from OS X Mail

admin — Fri, 06 Feb 2015 17:46:41 +0000

Exporting your mailbox from OS X Mail

This article documents exporting a mailbox from OS X Mail to a local file. With Mail open, select the desired mailbox, then select Export Mailbox... from the Mailbox menu.

In the next window, select the "Export all subfolders" checkbox and the desired location of the file, then click Choose.

The export process will then begin. The status of the export process can be seen by opening the Activity window from the Window menu.

admin Fri, 02/06/2015 - 12:46

Share Files with OneDrive

admin — Fri, 12 Dec 2014 14:44:30 +0000

Share Files with OneDrive

Typically, you can't email very large files (see http://support.cc.gatech.edu/faq/how-big-attachment-can-i-email for sample maximum file sizes). Even if an attachment's size falls within the allowed sizes, sending files to multiple recipients, such as through a mailman list, can really slow down delivery time as well as chew up recipients' mailbox quotas. You can avoid this by sharing the file through OneDrive. Here, we'll show you how to do so using the Office 365 web interface.

Log into Office 365 by visiting https://my.gatech.edu and inputting your GT credentials (If your email has not yet been migrated to Office 365, you can visit https://office365.gatech.edu. If you're not already logged into CAS, you'll be taken to a Microsoft login page. Enter your username in the format GTaccountname@gatech.edu and hit the Enter key on your keyboard. You'll then be taken to a GT login page where you can enter your GT credentials).
Click the grid/waffle near the top left of the window and select OneDrive.

If you've not yet uploaded the file, click Upload and select the desired file.
Once it's uploaded, right-click the file you wish to share. Then, click Get link.

To change the sharing permissions, select the link (as shown below) in the sharing dialog window.

In the Permissions dialog window, change the drop-down menu to Anyone with this link and select OK.

In the confirmation window, select Copy and then close the window.

At the top left, click the waffle and then Mail to return to your mail (or switch to your mail client).

Paste the link into the body of your email. Anyone should be able to access the file without needing a login.

To stop sharing

Right-click on the file and select Details.
Select the arrow/triangle to expand Sharing details, then select Stop sharing.
In the confirmation window, select Stop sharing and then close the window.

admin Fri, 12/12/2014 - 09:44

Configure iOS for Office 365

admin — Fri, 26 Sep 2014 19:10:35 +0000

Configure iOS for Office 365

Open Settings > Mail, Contacts, Calendars

Click Add Account.

Click Exchange.

In the Mail Account Setup window, input the following:
1. E-mail address: Enter it in the format GTaccountname@gatech.edu
2. Password: your GT account password.
3. Description: a description of your choice
Click Next.

Select the apps you wish to use and click Save.

admin Fri, 09/26/2014 - 15:10

Configure Mac Mail for Office 365

admin — Fri, 26 Sep 2014 17:21:36 +0000

Configure Mac Mail for Office 365

Open Mac Mail.
If this is your first time opening Mac Mail, you'll be prompted to add an account; choose Exchange. Otherwise, click Mail > Add Account > Exchange.
Click Continue.

In the Mail Account Setup window, input the following:
1. Name: your name
2. E-mail address: Enter it in the format GTaccountname@gatech.edu
3. Password: your GT account password.
Click Continue.

Click Continue on the Account Summary screen.
Select the apps you wish to use and click Done.

admin Fri, 09/26/2014 - 13:21

Configure Outlook 2011 for Office 365

admin — Fri, 26 Sep 2014 15:32:18 +0000

Configure Outlook 2011 for Office 365

Open Outlook 2011.
If this is your first time opening Outlook, you'll be prompted to add an account; choose Exchange or Office 365. Otherwise, click Outlook > Preferences > Accounts > + > Exchange.
In the Mail Account Setup window, input the following:
1. E-mail address: Enter it in the format GTaccountname@gatech.edu
2. User name: Enter it in the format GTaccountname@gatech.edu
3. Password: your GT account password.
4. Configure automatically: checked.
Click Add Account.

When prompted to allow autodiscover to configure settings, click Allow.

admin Fri, 09/26/2014 - 11:32