The following services are provided by other departments within the College of Computing, but overlap with services TSO currently or historically provided. If you have any questions about the services offered, please contact the associated department.
The College of Computing is responsible for the establishment of all internal controls needed to comply with federal and state laws as well as Regent and Institute regulations, policies, and procedures. The State of Georgia General Statutes requires the Institute to be accountable for all equipment under its control. The Institute must also comply with the provisions of the Approval of Management, Budget Circulars A-21, Revised, SAS 112 (Federal Audit Guidelines) and A-110 to assure proper reimbursement of federally-funded research and training projects.
The maintenance of a perpetual inventory of equipment is necessary to achieve correct financial reporting for the Institution, to provide the basis for suitable insurance coverage, and to assist departments in accountability for their equipment. The College of Computing has an important role in the maintenance of an accurate, up-to-date inventory system. The custodianship of property purchased by or assigned to a unit is the responsibility of the unit head and oversaw by the College of Computing Facilities team - please email firstname.lastname@example.org with any questions.
The responsibilities include:
- Ensure that the physical security is maintained over all property.
- Tag items valued at $3,000 or more.
- Prepare property reports, as required.
- Document and report all acquisitions, disposals, and changes in the status of unit equipment.
- Provide internal control of capital assets, including proof of existence, ownership, location, and proper valuation.
- Provide a database of inventory information to meet equipment management/reporting needs of the Institute.
In accordance with state guidelines, the current threshold for which an inventory of assets is maintained is $3,000 with a life expectancy of one or more years.
Policies and Procedures
Here are links to the Georgia Tech Business and Finance Manual with more details:
- Annual inventory requirement
- How to take equipment off campus
- How to report stolen equipment
- How to surplus Georgia Tech owned equipment
Events that are recorded and made available for viewing online are an incredible asset for the College, providing compelling digital content that attracts attention to our high-quality research and academic programs. CoC Communications helps to facilitate the recording and webcasting of College events, including but not limited to:
- Dean Hosted Events
- Distinguished Lectures
- Guest Lectures
- Special Events (Awards, etc.) and other events.
There are several recording options available for non-College events you may consider:
- Contract with GT Professional Education (PE): This option is suitable for large or high-profile events where a high-quality, professional recording (e.g. with multiple camera angles and fades) is desired. Exact quotes will depend on your event; however, our experience has been that DLPE charges average about $100 per hour with a minimum of 4 hours.
- Contract with an outside videography company (e.g. TechRentals): Similar to the GTPE option above.
- Request GT SMARTech (Library) recording service (free). The GT Library is interested in recording events that are suitable for posting in their SMARTech archive, which typically are limited to research events with general, outside appeal. This option is not suitable for limited, internal, or instructional events. The Library's Lecture Recording service is free for events that are limited to 75 minutes or less and fall within the normal business hours of 8 AM - 6 PM, Monday - Friday.
- Record your own event using Communications-provided equipment (free): This option is suitable for smaller events where good-quality recordings are sufficient. You will be required to identify volunteers from your school or research center to record the event. The OIT Streaming and Webcasting Service is available to provide a live webcast, video playback page, iTunesU posting, and/or hard copy of video files.
More information about the Office of Communications within the College of Computing can be found here.