Surplusing Lab Equipment

Each lab is responsible for initiating surplus of institute-owned equipment. Refer to the Georgia Tech policy on retiring equipment for detailed info.  Please follow the procedure below:

  1. First, collect all equipment you want to surplus in one location (not scattered all over a lab):
    • The campus surplus folks will pick up the equipment directly from your lab
    • TSO is no longer able to stage equipment for surplus
  2. Remove all hard disk drives from computers, repurpose the ones you want to keep and give the rest to TSO:
    • This is not optional!
    • This is a campus data security policy.
    • All hard drives are collected and destroyed seperately at a later date.
    • If you are going to re-use the hard drive, follow the Recommendations for Erasing Hard Drives.
  3. Remove all memory, PCI cards, etc. that you want to keep (TSO does not want these items).
  4. Download the [CoC Surplus Excel Spreadsheet],
  5. Complete all of the fields in the spreadsheet for each item to be surplussed:
    • GT# (if present, the number on the Georgia Tech inventory sticker)
    • Item Description (e.g. Dell Precision 220, HP LaserJet 4)
    • Serial Number (e.g. the Dell Service Tag number, a printer serial number)
    • Model Number
    • Bldg. (the building where the equipment is located)
    • Room# (the room where the equipment is located)
    • Contact (the faculty owner, or lab manager name)
    • Phone# (a number you can be reached at on the date you indicate below)
    • Requested Pick Up Date (You will need to be present for sign off...pick a date that works for you)
  6. Email the completed spreadsheet to helpdesk@cc and copy your RT if applicable.
  7. TSO sends the spreadsheet to the campus Capital Assets folks and updates it's inventory database.
  8. It usually takes about 1-3 days for the items to be picked up.
  9. The Capital Assets folks will call you and coordinate a time for pick up.
  10. Sign your name for the equipment pick up.
  11. Make a copy of the signed form and keep the copy for your records. 
  12. Give the original signed form to Tonya Peoples (tonya@cc) and/or your RT if applicable